Probate and How to Avoid It

Many clients come to me wanting, among other things, to "avoid probate"--that is, to avoid having assets in their estate administered in the probate court.  There are several reasons why you might want to do this:

• Privacy is the biggest reason: anything that gets filed in probate court, including an inventory or account showing the value of assets, is part of the public record and accessible to everyone.
• In Ohio, where I practice, assets in a probate estate are subject to the claims of creditors of the deceased, while most non-probate assets are not.  This is not true in some other states.
• Probate administration is a slow-moving process, and keeping assets out of probate often permits them to be distributed faster.  This is not necessarily true in large estates, where the preparation, filing, and possible auditing of the federal estate tax return is usually the most important factor determining the speed of distribution.

So how do you tell if something is going to go through probate, or avoid probate?  If an asset is in your name individually and does not pass to someone other than your estate at death by contract or operation of law, it’s a probate asset.  If any asset you don't own directly passes to your estate at death, it’s a probate asset.  Anything else is not a probate asset.  For example:

• Things you've given away before you die are not probate assets because, well duh!, you no longer own them at death.
• Property in a revocable trust is owned by the trustee, and not by you individually.  Even if you are serving as your own trustee, you hold the trust property in a fiduciary, not individual, capacity.  So long as the trust document tells us what to do with the property when you die, the trust will not be a probate asset.
• What you have saved in a retirement plan account or IRA is technically owned by the plan trustee or IRA custodian in trust for your benefit.  Like the revocable trust corpus, it will not be a probate asset so long as you've named a beneficiary.
• If you have insurance on your life, it doesn't matter whether you own the policy or someone else does--so long as you've designated a death beneficiary, the proceeds will not go through probate.
• Real estate held in a joint & survivor or survivorship tenancy, or for which you've designated a transfer-on-death beneficiary, does not go through probate because title passes by operation of law at your death.
• Securities or bank accounts titled “joint & survivor” or which have transfer-on-death beneficiary designations, do not go through probate either, though in this instance it's because title passes by contract (the account agreement with whatever institution you're dealing with) rather than operation of law.
• Property interests which terminate at death do not become part of the probate estate because the property no longer exists.  Examples of this would be an old-style pension that pays you an annuity for life, but has no death benefit.

Intestate Succession

What happens if someone dies "intestate"--that is, without having made a will?  Who gets their property?

The answer is provided by something called the "statute of descent and distribution."  This law tells us what to do with a deceased person's property. It's the legislature's attempt to guess what the deceased would have wanted if he or she had been asked the question or had bothered to tell us, and it's not an unreasonable guess in most instances. The people who take under the statute of descent and distribution are known as "heirs at law" or, in some situations, "next of kin."

We'll take a look at how one such statute works after the jump.

Fiduciary Duty

The terms "fiduciary" and "fiduciary duty" get used a lot in estate planning. The legal term "fiudciary" derives from the Latin words fides, meaning "faith", fiducia, meaning "trust," and fiduciarius, meaning "holding in trust." As a generic term, a "fiduciary" is a person who has ownership or control of property for the benefit of someone else.

A trustee owns title to the property in a trust, but holds it for the benefit of the trust's beneficiaries, not himself. We would therefore say that the trustee is a fiduciary over the trust property. While a trustee is the classic example of a fiduciary, there are others: the executor or administrator of an estate is a fiduciary with respect to the estate; a guardian is a fiduciary with respect to the property of the ward (person under guardianship); an agent under a power of attorney is a fiduciary with respect to the property of her principal; and the officers and directors of a corporation are fiduciaries with respect to the corporation's assets (which are owned by the shareholders).

If you're a fiduciary, you have a "fiduciary duty." Fiduciary duty is often described as the highest duty of loyalty in the legal system. My shorthand explanation I use with clients is that "fiduciary duty" means "it ain't your money!"  For instance, a trustee owes a "fiduciary duty" to the trust beneficiaries to manage that property for their benefit in accordance with the terms of the trust. If the trustee breaches that duty by using the trust property for his own benefit, that is a rather serious matter. The trustee will be liable to the beneficiary for damages caused, and for any profits he made, will very likely be removed by the court, and in certain situations may be hit with punitive damages, statutory penalties, and even criminal prosecution.